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Course Outline
Self and Peer Awareness
- Understanding that requesting meeting attendance imposes your priorities on others
- Examining the behavioral drivers behind our actions
- Evaluating how our conduct impacts others: are their responses always aligned with our expectations? If not, what are the underlying reasons…?
Meeting Management Best Practices
- Determining the necessity of a meeting, exploring alternatives, and assessing which options are more effective
- Implementing a structured process for scheduling, leading, and preparing for meetings:
- Drafting a purposeful agenda that outlines objectives, key topics, and estimated timings
- Restricting invitations to only the essential participants
- Leading the session effectively: facilitating relevant contributions (distinguishing between relevant and off-topic), adhering to the agenda, and maintaining time discipline
- Generating clear outcomes: ensuring actionable points are recorded, rather than relying solely on detailed minutes
- Scheduling necessary follow-up sessions
Strategic Meeting Attendance
- Questioning the necessity of attending every invited session
- Developing criteria to decide whether or not to participate
- Identifying valid reasons for declining invitations
- Understanding acceptable conduct regarding participants, discussion topics, and timing during sessions
Enhancing Personal Productivity and Time Management
- Establishing and adhering to personal and professional goals
- Prioritizing Work
- Determining which tasks require attention
- Ranking activities by importance and urgency
- Employee-Imposed Time: Clarifying the dynamic of working for staff and colleagues versus them working for you…?
- Identifying Time Drains: Recognizing what disrupts focus and strategies to mitigate them
- Email management
- Telephone calls
- Unscheduled interruptions
- Displacement activities, such as procrastination…
- Other distractions…
- Practicing Effective Delegation
- Cultivating Assertiveness: Finding compromises and learning to say “no” with confidence
7 Hours
Testimonials (1)
Meeting efficiency is something that's fairly "basic", but not thought about a lot and with really large implications on people/company time. Understanding these best practices and keeping them top-of-mind will be of immediate help.
