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Course Outline

Introduction to AI-Driven Summarization

  • How ChatGPT processes and summarizes information
  • Document types frequently used in government work
  • Understanding limitations of AI output and the need for refinement

Summarizing Reports and Briefing Materials

  • Creating concise summaries from policy or research reports
  • Extracting findings from technical or analytical documents
  • Formatting content for executive-level review

Summarizing Meetings and Consultations

  • Converting meeting notes and transcripts into actionable items
  • Highlighting key decisions and unresolved issues
  • Preparing summaries for internal communications or follow-ups

Prompting for Improved Results

  • Prompt structures for summarization and rewriting
  • Examples of role-based and outcome-oriented prompts
  • Iterative prompting to enhance summary output

Adapting Tone, Style, and Structure

  • Adjusting content for ministers, internal managers, or the public
  • Utilizing formal versus conversational tones as appropriate
  • Generating various formats (bullet points, executive memos, Q&A)

Integrating ChatGPT into Government Workflows

  • Using ChatGPT within Word, Teams, and browser-based workflows
  • Combining ChatGPT with meeting and collaboration tools
  • Reviewing and revising summaries in real time

Responsible Use and Validation

  • Preventing misrepresentation or fabricated facts
  • Validating summaries and citing original content
  • Ensuring compliance with information governance and security policies

Summary and Next Steps

Requirements

  • Familiarity with internal reports, meeting notes, or policy documents
  • No prior experience with ChatGPT or AI tools is required

Target Audience

  • Analysts
  • Program managers
  • Executive support staff
 7 Hours

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