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 Duration 14 hours

Course Outline

Foundational Overview of ChatGPT and AI

  • Grasping the fundamentals of AI and natural language processing
  • Defining the capabilities and limitations of ChatGPT
  • Accessing ChatGPT: comparing free and subscription tiers

Utilizing ChatGPT for Report Summarization

  • Methods for condensing large documents
  • Distinguishing between extractive and abstractive summarization techniques
  • Practical exercise: summarizing meeting minutes and policy guidelines

Using ChatGPT for Brief Preparation

  • Producing high-level executive summaries
  • Structuring professional and concise briefs
  • Practical exercise: developing a single-page brief from a comprehensive report

ChatGPT for Administrative Communication

  • Drafting professional emails and internal memos
  • Refining tone, clarity, and brevity
  • Practical exercise: rewriting and polishing administrative correspondence

Optimizing Tasks with ChatGPT

  • Automating routine text-based activities (such as reminders and follow-ups)
  • Developing templates for standard administrative needs
  • Practical exercise: crafting reusable prompts for daily responsibilities

Techniques for Enhancing Productivity

  • Implementing time-saving strategies with ChatGPT
  • Organizing and prioritizing tasks with AI assistance
  • Practical exercise: establishing AI-supported workflows

Integrating ChatGPT into Office Operations

  • Using ChatGPT alongside office applications (Word, Excel, Email)
  • Best practices for ensuring accuracy and reliability
  • Practical exercise: streamlining daily administrative tasks with AI support

Recap and Recommended Next Steps

Requirements

  • Foundational knowledge of basic computer operations
  • Proficiency with standard word processing software
  • Familiarity with email systems and digital collaboration platforms

Intended Audience

  • Administrative personnel
  • Office assistants
  • Professionals looking to adopt AI tools for enhanced productivity

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