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Duration 14 hours
Course Outline
Module 1: AI Foundations for the Contemporary Office
- Introduction to Large Language Models (LLMs) and their role in administrative workflows.
- Core principles of prompt engineering tailored for productivity tasks.
- Navigating ethics and data privacy considerations when employing AI in the workplace.
- A comprehensive overview of the ChatGPT interface and its core functionalities.
Module 2: Information Curation and Synthesis
- Developing concise summaries and syntheses from extensive documents, reports, and articles.
- Transforming transcripts into accurate meeting minutes.
- Utilizing ChatGPT for structured data organization and information categorization.
- Extracting critical insights and conducting sentiment analysis on textual content.
Module 3: AI-Enhanced Communication and Writing
- Automating email interactions, including standard replies, follow-ups, and invitations.
- Composing formal letters, internal communications, and memos.
- Structuring presentations and speeches effectively.
- Refining grammar and writing style to ensure professional communication standards.
Module 4: Strategic Planning, Organization, and Task Automation
- Project planning: Formulating action plans, schedules, and task allocations.
- Agenda management: Generating calendars and meeting reminders.
- Compiling task lists and prioritizing operational activities.
- Automating repetitive processes such as email triage, recurring report creation, and document control.
- Applying AI to facilitate problem-solving and informed decision-making.
Module 5: Applied Scenarios and Practical Exercises
- Workshop: Developing a complete project plan from the ground up using ChatGPT.
- Exercise: Condensing a financial report and drafting a corresponding executive summary email.
- Simulation: Coordinating a meeting and documenting the resulting minutes.
- Designing personalized templates for daily operational use.
Conclusion and Path Forward
Requirements
- No previous experience with artificial intelligence is necessary.
- A foundational grasp of administrative duties and information management is advantageous.
Target Audience
- Administrative assistants
- Secretaries
- Project managers
- Coordinators
- Professionals aiming to elevate productivity and efficiency in office administration
Testimonials (1)
Able to pivot upon audience suggestions - ie able to create a real AI agent scenario on the spot.
